Workflow, Search, Role-based Security, Document Insights, Subscriptions, Collections and more
Digital archives and asset management is a growing necessity for modern business. Because every business has different needs, our system is configurable to the way you function today.
Every asset is monitored and assigned workflows are applied automatically.
Share documents for approval
Control access to sensitive assets
Monitor asset usage
Monetize assets through subscriptions
Documents can be monitored from any location on your network and cataloged in the system for easy management and retrieval.
Custom workflow creation and management is a core part of asset management and we provide a very simple way to create custom dynamic workflows to meet your changing needs. Actions like approvals and comments can be taken based on asset type, user or group, or event.
A workflow can have any number of dynamic conditions added to meet organization policy. When a archivist digitally creates a document by scanning and adding to the system, relevant workflows can be executed to enforce document location, type, and size limitations. Routing can be fully automatic via system messaging or email.
Extended workflow functionalities like prompting for manager approval when a change is made, or limiting the type of assets a user can view are easy to implement. Our smart search functionality helps locate documents quickly based on document text, asset metadata, tags, or comments. Never lose an important document again!
A variety of insights are available as part of a user-definable dashboard. Asset usage statistics, user polling status and resulte, list of assets shared to private and public users, subscription statistics and much more is consolidated for you.
Workflow status and next steps for each user are easily checked and responded to from one place. Standardizing and enforcing dpcument management processes has never been easier.
Digital asset subscription management is also on the dashboard. Monitor and manage subscription items, finances collected, renewala, expirations, downloads, shares from the dashboard overview.
Asset usage history is summarized as well, giving you insight into how useful your assets are to your organization.
Our powerful search engine helps you to locate any asset instantly based on any information attached to it including department, subscription type, category, image orientation, file type, key words, metadata, document age, custom tags, author, content, popularity, price range and more.
Search results are visually displayed with a thumbnail for easy identification, and our custom viewer can be launched to preview any document in detail. Organizations have full control over access rights such as who can search, view, share, print, download, rate, comment, subscribe, favorite, catalog and more.
Searching thousands of assets can be as simple or advanced as your organization requires. Find what you need today!
CerebroS brings you a concept called subscription within the organization or outside the organization to popularize your digital assets and brings revenue.
When your archivist add an asset our wizard helps your user to turn the mode as under subscription or not. If the mode is preferred to be under subscription then all parameters are set through interactive steps like user access level, rights, type of subscription, fee, time line and so on.
Subscription is applicable for a single asset, collection, group of random assets, by author wise, category wise, age wise and so on.
Every asset is tailored with number of subscribed users, interested, shared, printed, downloaded, revenue generated, popularity and further important details to be followed by an archivist
Asset collection is a combination of images, pdfs, ms office formats, sounds, videos and so on. CerebroS works intelligently by showing the documents as per its MIME type and create a feel that you are in a window provides everything.
CerebroS gives you a unique asset view without any single glitch and feel like you are able to view multiple file in a collection, filmstrip is preloaded, previous next navigation is enabled and side by side each asset’s metadata, insights, collections and security information are shown
Every single asset you view are enabled with basic user actions like zoon in, zoomout, download, print, share and attach options. In additional to that you can comment, add rating and so on
Asset view also brings an additional information like author info, number of subscribers, people interested, same asset in how many different collections, equivalent assets in DAM, people comments, top rated comments, write-up attached and so on.